Webmail

Webmail is the built-in email client of your website. Go to yourdomain.com/webmail to read and send emails directly from your browser — no separate program needed. Webmail uses the same mailboxes created via Email Hosting. You log in with your site account and immediately have access to your linked mailbox(es).

The inbox shows all your received messages. For each message you can see the sender, subject, a short preview and the date. • Click a message to open it in the reading pane. • Messages in a conversation are automatically grouped (threading). • Use the checkboxes to select multiple messages for bulk actions (mark, move, delete). • Switch between 'Comfortable' and 'Compact' view via the menu.

Click the 'New message' button or use the shortcut 'c' to compose a new message. • Fill in the recipient(s) in To, CC or BCC — contacts are auto-completed. • Type your subject and message. • Use the toolbar for formatting (bold, italic, lists, links, etc.). • Click 'Send' or use Ctrl+Enter. When replying or forwarding, the original message is automatically quoted.

The sidebar shows the default folders: Inbox, Sent, Drafts, Trash, Spam, Archive and Scheduled. • Create custom folders via the context menu (right-click) or the '+' button. • Drag messages to a folder to move them. • Rename or delete folders via right-click. • Empty the Trash or Spam via 'Empty folder'.

Go to the contacts overview via the menu. Here you manage your address book. • Add contacts manually or import them from a CSV or VCF file. • Export your contacts to CSV or VCF. • Create groups to organize contacts. • Contacts are automatically suggested when composing a message (autocomplete).

The built-in calendar shows your appointments in month, week or day view. • Create new events by clicking on a time slot. • Set location and reminders per event. • If you receive an email with an .ics attachment (calendar invitation), an 'Add to calendar' button appears.

Webmail supports keyboard shortcuts for faster work: • c = New message • j / k = Next / previous message • r = Reply • a = Reply all • f = Forward • s = Toggle star • e = Archive • # = Delete • / = Search • ? = Shortcuts overview • Ctrl+Enter = Send (in compose window) Shortcuts are only active when you're not typing in a text field.

You can install Webmail as an app on your computer or phone for faster access. • In Chrome: click the install icon in the address bar. • On iPhone/Android: tap 'Share' → 'Add to home screen'. After installation, Webmail opens as a standalone window, just like a real app. You'll receive desktop notifications for new messages (if you grant permission).

The email editor supports formatting so you can compose professional messages: • Bold, italic, underline and strikethrough • Numbered and bulleted lists • Blockquotes • Insert hyperlinks • Inline code You can also paste images from your clipboard — they are automatically added as inline attachments.

Add files to your email in two ways: • Click the paperclip icon and select files. • Drag files from your computer into the message window (drag & drop). You'll see a progress bar per file during upload. The maximum file size is 25 MB per attachment by default (configurable by the site owner).

If you have multiple email addresses (identities), you can choose which address is used as the sender. • Select an identity via the dropdown at the top of the compose window. • Each identity can have its own name, reply-to address and HTML signature. • The default identity is automatically selected for new messages. Manage your identities via Webmail → Settings → Identities.

Save frequently used messages as templates: • Go to Webmail → Settings → Templates. • Create a new template with a name and content. • When composing a message: click 'Template' and select a saved template. The template is inserted into the message window. You can still edit the text afterwards.

You can schedule a message to be sent later: • Click the arrow next to the 'Send' button. • Choose a suggested time (tomorrow morning, tomorrow afternoon, Monday) or set a custom date and time. • The message appears in the 'Scheduled' folder. • You can cancel or edit a scheduled message as long as it hasn't been sent yet.

As a site owner, you enable Webmail via Site settings → Email → Webmail. • Turn on the 'Enable Webmail' toggle. • The system automatically creates the required tokens for your mailboxes. • Visitors with a linked mailbox can now log in at yourdomain.com/webmail.

To use Webmail, each mailbox must be linked to a site user. • Go to Site settings → Email → Webmail → Mailbox mappings. • Assign a user per mailbox. • A user can be linked to multiple mailboxes (e.g. personal + info@). After linking, the user can choose which mailbox to open when logging in.

With server-side filters you can automatically process incoming messages. • Go to Webmail → Settings → Filters. • Create a filter with a condition (sender, subject, body, size) and an action (move, forward, flag, discard). • Drag filters to adjust the order — filters are executed from top to bottom. Filters are applied on the server, so they work even when you're not logged in.

Set up an automatic reply for when you're away: • Go to Webmail → Settings → Auto-reply. • Turn on the toggle and type your absence message. • Set a start and end date. • After the end date, the auto-reply is automatically disabled. Each sender receives at most one automatic reply per 24 hours.

As a site owner, you can customize the appearance of Webmail to match your website's branding. • Go to Site settings → Email → Webmail → Theme. • Set the primary color and accent color. • The colors are immediately applied to buttons, links and accents in the webmail interface. All styling uses design tokens, keeping everything consistent with the rest of the site.